TUTKA help in English

TUTKA help in English (pdf).

Check also Frequently asked questions (FAQ).


What is TUTKA?

TUTKA is a research and publication data system developed at the University of Jyväskylä. TUTKA can be used through a web browser at http://tutka.jyu.fi.

What information should be recorded in TUTKA?

Whose information is recorded?

All of the TUTKA data has the same defining quality: the work has been done for the university or while working at the university. Only academic or scientific activity and publishing based on one’s academic expertise belong in TUTKA. Other publishing, presentations, consultations, etc. are not allowed in the TUTKA database. Every piece of information recorded in TUTKA must have on record an organization to which it belongs. If the work cannot be seen as a benefit to any department/research center, the work does not belong in TUTKA.

The detailed definitions about who should be regarded as staff member is determined in the Ethical principles of publishing at the University of Jyväskylä https://www.jyu.fi/hallinto/strategia/en/julkaisueettiset_periaatteet_en.

The publications of postgraduate students, who actively pursue their postgraduate studies (i.e., those not marked inactive) as defined in Appendix 1 of the supervision document, are to be recorded in TUTKA.

If a doctoral student or a grant researcher has signed an agreement ("Agreement on conducting research using the University's premises and equipment" at https://www.jyu.fi/yliopistopalvelut/en/intra/guide-for-staff/how-tos/agreement-on-conducting-research-using-the-universitys-premises-and-equipment) with the university, then the student is considered as a staff member in the reporting of publications. The agreement is also used with visiting researchers and visiting doctoral students; these publications are not recorded in TUTKA unless there is at least one JyU staff member as author.

The publications from undergraduate students (bachelor's or master's degree) are not allowed to be entered in TUTKA.

How is the information in TUTKA used?

Every year, the University of Jyväskylä is obligated to send statistics to the Ministry of Education, and also provides statistics to others (=KOTA reporting). Statistics concerning publications and visits are taken from TUTKA. TUTKA statistics have an influence on the amount of money the University of Jyväskylä receives from the Ministry of Education. The statistics also play a part in internal budgeting decisions. YPJ (the new salary system) is the latest use of TUTKA information, especially for evaluating the personal work performance of teaching and research staff. TUTKA can also be used by individual groups as a source of information to make reports, e.g. to the Finnish Academy.

Data from TUTKA can also be used in the university website system Plone (e.g. departmental web pages). This way publication lists can be updated automatically.

Need help?

There is a main user in every department. The administrator and university's main user can be contacted via tutka-support@jyu.fi (see maintenance page).


It is recommended that data is recorded in TUTKA as soon as possible, so that reports are always up to date. For example, when a book or article is published or after a presentation is held, record the information in TUTKA.

The annual internal deadline for publications, visitors and visits is the end of January. The deadline for other information is the end of February. Because the deadlines cause a rush to TUTKA in January and February, it is recommended that older information is recorded at other times (between March and December).

Because TUTKA is also used to make reports (e.g. to the Finnish Academy), your department may have additional deadlines.


There is a link to a feedback form at the bottom of every TUTKA page ("Problems? Send feedback."). Feel free to use the form to inform the Administrative staff about mis-spellings, weird activity or tips. The feedback form can be also used to ask for help.

With the help of K. Emily Knott and Jelmer Elzinga

Seuraava aihe / Next topic

TUTKAn ohjesivusto, TUTKA-tuki, tutka-support@jyu.fi
Sivun osoite http://tutka.jyu.fi/help/english
Päivitetty 17.03.2017